Meeting Room Use for Public Patrons

Cole Library offers meeting room space to members of the library community as part of the library’s role as a community center. To reserve meeting room space, a Room Reservation form must be completed and turned in at the library. Renewals of room reservations may be completed by calling 895-4262 between 8:00 AM and 4:30 PM, Mondays through Thursdays.

Members of the Mount Vernon Public Library Community may schedule:

  • the Small Conference Room in the Library for evening meetings (6:00 to 9:00 PM). The conference room accommodates 14 people. Groups scheduling the room may not exceed its capacity.
  • Room 108 on the First Floor of the library late afternoon /evening/ weekend (3:30 to 9:00 PM). The room accommodates 25 classroom style/ 40 theatre style. Groups scheduling the room may not exceed its capacity.

Meetings held in these rooms must not disrupt the general service of the library.

Storage of equipment and materials is not allowed. No materials of any type may be attached to walls or doors.

The library reserves the right to revoke permission to use a room if it is needed for library purposes. Every attempt will be made to find an acceptable alternate time.

The library is a smoke free facility. Food and beverages may not be brought in for meetings in these spaces. Users may bring into the rooms snacks and beverages from the library’s coffee cart or vending machines.

Room 108 is equipped for video projection. Patrons who will use the AV equipment in the room must pay a refundable $25 damage deposit at the time of the reservation. Damage to equipment will be charged to the individual making the reservation.  Unless there is a damage assessment, deposits will be returned by mail to the contact named on the reservation form within five days after the room use.

Patrons using the rooms must take reasonable precautions to avoid damage to equipment, furnishings, floor cover and other library property. The library reserves the right to require compensation for damage from users.

Approved April 20, 2005

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