Meeting Room Use Policy
Cole Library offers meeting room space to members of the Library community as part of the Library’s role as a community center. To reserve a meeting room space, contact the public library director. You must fill out a Meeting Room Reservation Form, either in person or by downloading one from the Library’s website. The form must be signed and turned into the public library director before using the room.
Members of the Mount Vernon public library community may reserve:
- Room 108, on the first floor of the library. The room accommodates 25 in classroom style and 40 in theater style. Room 108 is equipped for video projection. The room darkening shades in this room are electronic. You must ask for assistance to raise or lower the shades. Patrons who will use the AV equipment in the room must pay a refundable $25 damage deposit at the time of the reservation. Damage to equipment will be charged to the individual making the reservation. Deposits will be returned by mail to the contact named on the reservation form within five days after the room use, unless there is a damage assessment.
- Room 310, on the third floor of the library. This conference room accommodates 14 persons.
- Room 326, on the third floor of the library. This is the smallest of our conference rooms and can accommodate 8 persons.
Meetings held in these rooms must not disrupt the general service of the library.
Meeting rooms are not to be used for financial gain.
Storage of equipment and materials is not allowed. No materials of any type may be attached to walls or doors.
The Library reserves the right to revoke permission to use a room if it is needed for library purposes. Every attempt will be made to find an acceptable alternate time or location.
The Library and the Cornell College campus are tobacco-free.
Patrons may bring snacks and non-alcoholic beverages into the Library. Food can also be ordered from Café Bon Appetit catering service at 319-895-4470 or https://cornell.cafebonappetit.com/catering/
The room must be left in the condition it was found; this includes tidiness and furniture arrangement. Patrons using the rooms must take reasonable precautions to avoid damage to equipment, furnishings, floors, and other Library property. The Library reserves the right to require compensation for damage from users.
Revised and approved 5/21/2024